YOUR PROPERTIES
ARE EXPOSED.
IF YOUR OVERSIGHT DEPENDS ON CLEANER NOTES, GUEST COMPLAINTS, AND WORK ORDERS, YOU'RE FINDING PROBLEMS TOO LATE.
Property Vault gives property management companies and serious portfolio owners recurring, independent eyes on every property—documenting conditions, identifying visible concerns, and revealing opportunities to strengthen property performance and guest experience.
YOU MANAGE THE PORTFOLIO.
WE HELP YOU SEE WHAT EVERYONE ELSE MISSES.
Portfolio programs available for five or more properties.
YOUR TEAM CAN'T BE EVERYWHERE. YOUR PORTFOLIO CAN'T AFFORD BLIND SPOTS.
Scattered photos, cleaner notes, guest complaints, and work orders only reveal what someone happened to notice.
Property Vault creates a consistent, independent record across your portfolio—helping your team see documented property changes, visible concerns, and performance opportunities before they disappear into messages, memory, and assumptions.
Turn Property Oversight Into a Competitive Advantage.
Give owners something competing management companies may not: recurring, professionally organized property intelligence.
Property Vault helps your company demonstrate additional owner value, strengthen retention, differentiate sales presentations, and support portfolio growth—without building an internal field-intelligence department.
Stop Managing Valuable Assets Through Secondhand Information.
Serious portfolio owners need more than occasional updates and scattered photographs.
Property Vault provides baseline documentation and recurring Monthly, Every Other Month, or Quarterly intelligence programs that create a clearer record of what was observed, what changed, and what deserves attention.
Extend Your Value Beyond the Transaction.
Help investor clients begin ownership with an organized property baseline and a plan for recurring condition intelligence.
Property Vault gives investment-focused agents and brokers a valuable post-acquisition resource they can confidently introduce to serious portfolio clients.
SEE WHAT ORDINARY WALKTHROUGHS MISS.
Photography and video document visible conditions. Drone aerials, LiDAR mapping, and professional thermal imaging add deeper layers of property intelligence.
Together, these technologies create a clearer baseline, reveal documented changes over time, and help your team decide what deserves attention next.
Drone Aerial Documentation
See rooflines, exterior elevations, decks, drainage areas, access points, surrounding terrain, and other locations that can be difficult to document from the ground.
Eligible aerial documentation gives your team a broader visual record of the property and its surrounding conditions.
LiDAR 3D Mapping
LiDAR captures detailed three-dimensional spatial data that creates a measurable digital record of the property.
Scheduled updates provide a powerful comparison point for documented changes, renovation planning, property records, and long-term portfolio intelligence.
Professional Thermal Imaging
Professional infrared imaging documents surface-temperature patterns and anomalies that may deserve additional evaluation.
It adds another layer of intelligence beyond what photography and ordinary visual walkthroughs can show.
Technology availability and frequency vary by service program, property requirements, accessibility, weather, and operating conditions. Eligible commercial drone flights are performed by FAA Part 107-certified remote pilots and remain subject to applicable airspace and flight requirements.
ONE VISIT SHOWS THE PROPERTY. RECURRING INTELLIGENCE SHOWS WHAT'S CHANGING.
Properties do not stand still. Guests cycle through them. Weather hits them. Equipment ages. Small concerns become expensive problems when nobody is consistently documenting the changes.
Property Vault builds a timestamped condition history through scheduled property visits—giving management companies and portfolio owners a clearer record of what changed, what still deserves attention, and where action may be needed next.
PORTFOLIO CONDITION OVERVIEW
See documented conditions across enrolled properties without searching through cleaner notes, text messages, contractor photos, and scattered files.
WHAT DESERVES ATTENTION FIRST
Organized priority levels help your team identify documented concerns, assign follow-up, and focus attention where it may have the greatest operational impact.
MAINTENANCE PLANNING INTELLIGENCE
Visible conditions and documented changes give managers, owners, contractors, and qualified professionals better information for planning the next step.
REVENUE AND GUEST-EXPERIENCE OPPORTUNITIES
Identify documented opportunities for cosmetic upgrades, amenity improvements, operational changes, and property enhancements that may strengthen the guest experience and competitive position.
SMART-PROPERTY OPPORTUNITIES
Reports may identify opportunities to consider leak detection, climate monitoring, access control, energy management, and other technology that can improve property oversight.
A RECORD THAT BECOMES MORE VALUABLE
Every scheduled visit adds to the property's timestamped documentation history. Over time, your team gains a clearer record of visible changes, completed improvements, recurring concerns, and prior property conditions.
DOCUMENT THE PROPERTY. SEE THE CHANGE. CONTROL THE NEXT MOVE.
Your team cannot act on what it cannot see.
Property Vault turns scheduled property visits into organized, timestamped intelligence—giving management companies and portfolio owners a clearer view of documented conditions, visible changes, priority concerns, and property opportunities.
PAID BASELINE DOCUMENTATION
Every enrolled property begins with a detailed baseline. Photography and video establish the initial visual record, while LiDAR, professional thermal imaging, and eligible drone aerial documentation are included according to the selected program and property requirements.
CHOOSE THE RIGHT FREQUENCY
Select Monthly, Every Other Month, or Quarterly visits. Each scheduled visit updates the property record, documents visible changes, and helps keep important concerns from disappearing into messages, memory, and assumptions.
STOP SEARCHING. START SEEING.
Consistent documentation, timestamps, organized media, and professional reporting give your team one clearer record of what was observed, what changed, and what may deserve follow-up.
SEE THE PORTFOLIO—NOT JUST ONE PROPERTY.
Qualifying portfolio clients receive a more organized view across enrolled properties—helping management teams prioritize attention, communicate greater owner value, and make better-informed operational decisions.
PUT THE RIGHT INFORMATION IN THE RIGHT HANDS.
When a documented condition deserves additional evaluation, the report gives your team organized information that can be shared with the appropriate contractor or qualified professional.
BETTER OVERSIGHT ISN'T AN EXPENSE. IT'S A COMPETITIVE ADVANTAGE.
Property owners are trusting management companies with valuable, revenue-producing assets. Scattered photos, cleaner notes, and reactive work orders are no longer enough to demonstrate exceptional oversight.
Property Vault gives your company a stronger way to show owners what is happening across their properties, document visible changes, identify opportunities, and deliver an additional layer of value competing management companies may not offer.
Our Approach25 YEARS OF FIELD EXPERIENCE BEHIND THE PROCESS
Property Vault was built from 25 years of hands-on remodeling, maintenance, and property experience. We know how small visible concerns can become expensive disruptions when they are overlooked, undocumented, or repeatedly postponed.
BUILT FOR PROFESSIONAL PORTFOLIOS
Consistent documentation across multiple properties gives management teams a clearer, more organized view of portfolio conditions—without creating another internal field department, reporting system, or management burden.
MORE THAN AN ORDINARY WALKTHROUGH
Ground photography, video, LiDAR mapping, professional thermal imaging, and eligible drone aerial documentation create multiple layers of property intelligence according to the selected service program.
TURN OVERSIGHT INTO OWNER VALUE
Use Property Vault as a differentiator in owner presentations, retention conversations, and portfolio proposals. Recurring property intelligence helps your company demonstrate proactive oversight and show prospective owners an additional level of value they may not receive elsewhere.
REQUEST A PORTFOLIO REVIEW
Tell us about your short-term rental properties. Our team will review your portfolio and follow up to discuss your documentation and protection options.
Your Records. Organized and Accessible.
Existing clients can sign in to access available reports and account materials. Portal access and available features depend on the client's active services.
Property Vault is currently accepting a limited number of qualifying portfolios for paid baseline documentation and recurring property intelligence programs.
IF YOU'RE RESPONSIBLE FOR FIVE OR MORE PROPERTIES, YOU SHOULD ALREADY HAVE THIS.
You are already paying to manage problems after someone notices them. Property Vault gives your team a consistent system for documenting visible conditions, tracking changes, organizing priority concerns, and identifying property opportunities.
Every enrolled property begins with a paid baseline. Then choose Monthly, Every Other Month, or Quarterly visits based on the level of oversight your portfolio needs.
For property management companies, Property Vault creates another powerful way to demonstrate owner value, differentiate your management offering, and strengthen portfolio proposals.